10 things to keep in mind when starting a company in 2025.

Do you dream of having your own business? Great! But before you throw yourself into entrepreneurship, it's worth knowing the key aspects that will determine your success. From choosing a legal form to virtual offices - We have prepared a guide to help you get started without unnecessary stumbles.

1. choosing the right legal form - the foundation of your business

Deciding on a legal form is not just a formality - it's a strategic choice affecting your taxes and liability. The most popular among beginners is the sole proprietorship, mainly because of its simplicity of operation and low start-up costs.

Planning something bigger? Consider a limited liability company, which as of 2023 can be established with a share capital of a symbolic zloty! This form protects your personal assets and gives you more opportunities to attract investors.

Remember! Each form carries different tax consequences, so it is worth consulting an advisor before making a decision - this investment will pay for itself many times over.

2. market and competition analysis - know the battlefield

Even the best idea will fail without knowledge of the market. According to the latest data from the Central Statistical Office, more than 80,000 new companies were established in Poland in the first quarter of 2025, but a significant number did not survive the year. Why? Because there was a lack of analysis!

How to win this battle?

This analysis is your treasure map - it will help you find gold where others see only sand.

3. business plan and financing - not just for the bank

A business plan is not a bureaucratic requirement - it is your navigator on your business journey! A solid plan should include realistic financial projections for a minimum of 2-3 years. This is not fortune-telling, but strategic planning that will help you avoid unpleasant surprises.

Sample funding sources for 2025:

Remember - even a modest initial capital can be enough if you have a strategy to minimize costs (this is where, for example, the following will come to your aid. virtual offices!).

4. registration formalities - easier than you think

Registering a company is no longer a nightmare! Since January 2023, the entire process for a sole proprietorship through the CEIDG portal is fully electronic and free of charge. All you need is a trusted profile or an e-proof, and your business can officially take off in 1-2 business days!

A clever strategy with PKD codes:
Choose more PAC codes than you initially plan to use. This will give you flexibility for the future without having to make changes to your registration.

5. virtual offices - your secret weapon in the fight for a professional image

Renting a traditional office is a massive blow to a budding entrepreneur's budget. Fortunately, there are virtual offices - A brilliant solution that gives you all the benefits of a professional address without the ruinous cost!

Search term virtual offices Wroclaw, you'll find offers that, like those in Warsaw or Poznan, start at around PLN 100 per month, which is barely a fraction of the cost of a traditional office. In return, you get:

Prestigious mailing address in the business center of the city
Professional mail and parcel service
Access to elegant on-demand meeting rooms for projects with viral potential

Why is this a revolutionary solution?
You can work from anywhere - a beach in Bali or a home living room - and clients only see a professional business address. It's an ideal choice for IT, consulting or e-commerce companies that don't need physical office space.

6. accounting and taxation - choose wisely, sleep soundly

The tax system is not a maze if you know the right way! As of 2023, entrepreneurs can choose between several forms of taxation, each with its own advantages:

Tax scale (12% and 32%) - beneficial with lower income and high costs
Flat tax (19%) - ideal for companies with higher incomes
Lump sum on income (rates 2%-17%) - simple and predictable for specific industries
Tax card - For selected professions, without the need for bookkeeping

An investment that pays off:
Hiring an accountant is an expense of PLN 200-500 per month, but it allows you to avoid costly mistakes and focus on business development. It's like hiring a navigator in uncharted waters - the price is small compared to the cost of crashing on the rocks!

7. insurance and Social Security - take advantage of first-time preferences

Social Security doesn't have to be a bogeyman for new entrepreneurs! Beginners can take advantage of preferential premiums for the first 24 months of business. In 2025, this means a monthly premium of about PLN 400 instead of the standard more than PLN 1500 - that's like a 75% discount on your business insurance!

Not only duty, but also protection:
In addition to mandatory premiums, consider additional policies, such as business liability or disability insurance. It's like an airbag for your business - you hope you never use it, but you'll appreciate its presence in case of an accident!

8. marketing and branding - be visible or disappear

Even a brilliant product will not sell itself! In the digital age, your marketing strategy must be tailored to your target audience and budget. Did you know that as many as 70% consumers check a company online before buying? That's like detectives examining your resume before hiring!

Some basic ideas for the thrifty:

Professional website - use the friendly content management system WordPress, which offers more than many free templates.
Social media presence is now a strategic matter. Choose 1-2 channels and operate in them to the best of your ability
With content marketing on your blog and guest posts, you have the opportunity to quickly establish yourself as an expert

It is worth remembering that investment in good marketing is not a cost, but a multiplier of your revenue!

9. hiring employees - it's not just the resume that counts

Are you planning a team? Stay up to date with the regulations! As of January 2025, the minimum wage is 4600 PLN gross, which translates into a cost for the employer of about 5540 PLN. This is a significant expense for a young company!

Alternatives:

Remember, however, that misclassifying employees is playing with fire - the legal consequences could burn your business to ashes!

10. intellectual property protection - secure your gold

Your ideas, logo, company name - these are your business treasures! Register a trademark with the Patent Office of the Republic of Poland (cost about 450-700 PLN) and sleep soundly knowing that your competitors cannot copy your brand with impunity.

How else is it worth protecting yourself:

Treat intellectual property like a safe with diamonds - it's worth investing in solid locks!

Summary

Starting a business is just the beginning of an exciting entrepreneurial journey! Remember that success is a product of thoughtful strategy, flexibility and continuous learning. The use of modern solutions, such as virtual offices, will allow you to optimize costs and focus your energy on what really matters - growing your business.

Ready for a business adventure? With these 10 key aspects in mind, you have a much better chance of success than the statistical Polish entrepreneur. Get to it - the market is waiting for your innovations!