What is a virtual office?
A virtual office is a service that allows companies and non-business individuals to have a prestigious address without having to rent a traditional office or even being physically present at the location.
Why would an entrepreneur need a virtual office?
- For your own safety and privacy (not anonymity)* - your address will not be published on the internet in registers such as CEIDG, KRS, etc., where anyone can easily find it. Your home address will also not be visible on invoices, in contracts concluded with clients, on your company website, social media profiles, etc.
- Cost reduction - If you operate online, have clients mainly from abroad, perform services on site, you do not need a traditional office, the rent of which is often at least a few thousand zloty per month. With us you will get an address for your business at the lowest possible price.
- Prestigious image - With us, you can have your company address in the central districts of major cities in Poland. Such addresses look more professional and are better perceived by business partners than companies located on the outskirts of cities, in smaller towns or cities.
- Lack of consent of the owner of the flat to register a business in it - are you a foreigner or are you renting a flat, do not own your own property and do not need a traditional office? Without the permission of the owner of the flat you are renting, you do not have the right to register a company there. When you register your company, the tax office often checks whether you have the appropriate permission. Without it, the company cannot use the designated address, it will be removed from the register and you may face additional legal consequences, e.g. having to reimburse VAT, subsidies, etc.
- Funding, grants and local or regional competitions - Often grants and competitions are located in specific areas. For example, you can only apply for a grant from European Union programmes or take part in a competition for start-ups if your company is located in the Wielkopolskie Voivodeship. If you are from Wrocław, nothing lost! Register your new company in Poznań in our virtual office.
- Marketing needs - for SEO (positioning, promoting your website on the internet) to show potential clients, contractors, business partners that your company is growing, has multiple branches. This is especially important when providing services to individual clients who, in certain situations, prefer to use a local company with a branch in a particular city. With us, you can have a registered branch of your company in the main cities of Poland.
Why would an individual need a virtual office?
While most of the above points are still valid, for an individual, the use of a virtual office also brings other benefits:
- For your own safety and privacy (not anonymous)* - are you running a non-registered business, an online sale, an online shop, a blog, a website? Do not give your private address. You can indicate your virtual office address as your mailing address on subpages such as Terms and Conditions, Privacy Policy.
Who uses our virtual office most often?
We have all kinds of customers for our service, these include:
- private individuals without business activity
- sole trader
- Partnerships:
◦ Civil partnership (s.c.)
◦ General partnership (sp.j.)
◦ Partnership (sp.p.)
◦ Limited partnership (sp.k.)◦ Limited joint-stock partnership (S.K.A.)
- Capital companies:
◦ Limited liability company (Ltd.)
◦ Public limited company (S.A.)
◦ Simple public limited company (P.S.A.).
- Associations and foundations:
◦ KRS registered association
◦ Ordinary association
◦ Foundation
◦ Family foundation
What makes Biuro31's offering different from its competitors, other virtual offices?
- Flexibility and matching the needs of entrepreneurs, we save you time - to most of our offices access we provide in the mode of 24 hours a day, 7 days a week (some locations 6-22) - this is fully automatic i independent access. For those who prefer to talk to a person, meet (Poznań only), need assistance - we are also available Monday to Friday 8 am to 4 pm by phone/chat/email or in person in Poznań - check the tab Contact. Do you need to visit our office to collect your correspondence, hold a meeting there or simply do some work? We know how busy entrepreneurs are, where our competitors are open for 8 hours a day on weekdays, with us we are open non-stop. We respect your time and we adapt to you, not the other way around. Do you need to come into our office on a Saturday, on a public holiday, where everything else is closed and you can't get in until 9pm? No problem, we welcome you!
- Competitive price - The annual subscription cost is only PLN 240 net, PLN 295.20 gross. Check the current price in the tab: Virtual office price list. With such a very attractive price, we provide the service in a professional, safe manner for customers.
- Fixed price service year on year - our price for a virtual office service is not a promotion, we manage to keep the same attractive price for the service year after year, since the beginning of our existence virtual office Office31 has not raised prices for our customers, despite the fact that the costs of basically everything in the market have risen.
- Simple offer, no hidden costs - our offer is very simple. most of our customers need a basic service, which they receive at a very attractive price. Everything that is included in the price is described in the detailed offerOptional services such as scanning can be ordered at a later stage and only if they are actually needed, conveniently and quickly via the Customer Panel.
- Contactless - Not everyone is willing or willing to meet with others for various reasons. With us, this is possible, access to the office is fully self-contained, we handle everything online, you manage your services online. Although we can't guarantee that there won't be another client there when you arrive at the office who has also come to collect their correspondence, if you come in the early morning or late evening, the chance of meeting someone there is minimal, not to say zero.
- Manage your service conveniently and independently via the Customer Panel - check if you have any correspondence, retrieve the PIN to the office door, extend the possibility to collect mail by 24 hours, order scanning, apply to collect letters from the archives - these and other activities can be conveniently performed by yourself through the dedicated Client Panel. In the premises booking system, you will book self-service and fully online access to the office for meetings or work. All this can be done at any time of day or night.
- 24/7 online contract, full transparency and all information on the website - you don't have to write emails, talk on the phone, wait for an offer, waste time. A description of our services, how we operate (FAQ), the model contract and the contract conclusion form (newclient.biuro31.pl) can be found on our website. Familiarise yourself with this information, conclude the contract online anytime and on any day of the week, including holidays - no printing, scanning, signing. You will receive the contract itself after we have verified your details. The date on the contract will be the same as the date you fill in the contract form. For some reason you need a contract specifically with the date it was filled in, even if it is the middle of the night or 23:55 and in five minutes the date will have changed? Of course it's possible with us, 5 minutes is all it takes to complete and send the contract form with us. What is it like with the competition? Normally, in order to conclude a contract you need to ask for an offer, wait for a time to receive it, print, scan, send it back, and all this you can only do during the working time of the company in question. With us, you don't waste time, we act in a flash!
* The virtual office serves, among other things, to maintain privacy, but is not used for anonymity or illegal activities. Your data will be verified at the stage of concluding a contract with us and, in justified cases, forwarded to the relevant services and authorities, e.g. the bailiff, police, court, Tax Office, Customs Office, etc. Your data will not be made public anywhere and will not be passed on to unauthorised persons, above all to outsiders, customers, business partners, contractors, etc. Only the services of the Polish State with the appropriate legal authority will receive a set of your data if they apply to us for it.
Need more information? Contact us, but first check out Frequently Asked Questions (FAQ). The answer to your question is probably already there.
